Red Orca Legal Recruitment Limited Privacy Policy
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Red Orca Legal Recruitment is a recruitment agency providing permanent recruitment services to clients seeking to recruit professional staff in the legal sector. At Red Orca Legal Recruitment, we are committed to protecting and respecting our customers privacy. This document is our privacy policy, the purpose of which is to explain why we need your consent to hold information about you and what we will do with that information once we have it. The policy also explains the choices that you have regarding our use of, and your ability to review and correct, the information about you that we may hold.

Please read this policy carefully. By submitting your personal data to us, you acknowledge that you have read and understood this policy and agree to our use of your personal data as set out herein.
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Why we collect data:
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We collect information about you for four main reasons:

• To provide personalised services unique to our individual users;
• To help us to monitor and improve the services we offer our candidates and clients;
• To search for jobs for our candidates and candidates for our clients; and
• And if we have permission from the user, to tell them more about our services.

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We collect information about you for four main reasons:

The types of data that we collect:

1. Candidate data:

• Information that you provide to us during different stages of the recruitment process. This includes information provided through an online job application, via email, phone, in person at interviews etc.;
• Personal details such as your name, email address, address, date of birth, phone number, email addresses, qualifications, experience, information relating to your employment history, skills and experience; and
• If you contact us, we may keep a record of that correspondence.

2. Client data:
We will need to collect and use information about our clients, and individuals at that organisation, in the course of providing our services. We will collect contact details on client contacts, emails, contracts and any other relevant documents or information which we are required to hold to ensure that our relationship runs smoothly.

3. Website users:
We collect a limited amount of data from our website users which we use to help us to improve your experience when using our website and to help us manage the services we provide. This includes information such as how you use our website, the parts of our website that you most commonly use, the frequency with which you access our website, and the times that our website is most popular etc.
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How long do we keep your personal data for?
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We will only hold your data on file for as long as our working relationship endures, and your details remain relevant to that relationship. Examples of when we may be restricted from deleting your data include statutory notice periods and complying with our recording obligations under the Regulation 29 of the Conduct of Employment Agencies and Employment Businesses Regulations 2003.
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Use of your Personal Data
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Red Orca Legal Recruitment uses information in the following ways:
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• For candidates, to consider your application in respect of a role for which you have applied;
• For candidates, to consider your application in respect of other roles;
• For candidates and clients, to communicate with you in respect of the recruitment process or how we will supply our services to you;
• To find appropriate candidates to fill our job openings.
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We may pass your personal data on to third-party service providers contracted to us in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with our procedures. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.
We may also be under a duty to disclose or share or retain your personal data in order to comply with any legal obligation, to defend our business against a legal claim, to enforce or apply our terms of business or other agreements or to protect the rights, property or safety of Red Orca Legal Recruitment staff, our customers or other parties.
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Legal bases for processing your personal data
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If we process your personal data, we mostly rely on the following legal bases:
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• Consent: for example, with candidates, when sending CVs to clients or sending candidates job alerts.
• Legitimate interest: for example, with candidates, when we are requested to add details to our database and contacting them from time to time to identify and discuss potential career opportunities.
• Contract: for example, by signing an agreement with you as an individual job-seeker or with your business as a client of ours.
• Legal obligation: for example under the Conduct of Employment Agencies and Employment Businesses Regulations 2003, we must retain evidence of introductions for at least one year from the last activity e.g., interview, or engagement.

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‍Data Retention
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We understand our legal duties around retaining data that is accurate and only retaining personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so. Accordingly, we have processes in place whereby we remove data that we no longer have a legitimate business interest in keeping.
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We do the following to try to ensure our data is accurate:
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• For candidates and clients, we will ask you to review the data which we hold and to confirm whether the details we hold are accurate.
• For candidates and clients, prior to making an introduction we check that we have accurate information about both parties.
• For candidates and clients, we keep in touch with you so you can let us know of changes to your personal data.
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We segregate our data so that we keep different types of data for different time periods. The criteria we use to determine whether we should retain your personal data includes the nature of the personal data, its perceived accuracy, our legal obligations, whether an interview or placement has been arranged and our recruitment expertise and knowledge of the industry by country, sector and job role.
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Marketing Emails & Opt Out Options
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We may market relevant products and services to you unless you inform us of your wish to opt out or unsubscribe (which you are entitled to do at any stage). Some emails we send are market driven, others are service and vacancy related. We also may approach you for feedback.
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Your Rights
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Under the General Data Protection Regulation you have a number of important rights. In summary, those include rights to:
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• access to your personal data and to certain other information that this policy is already designed to address;
• require us to correct any mistakes in your information which we hold;
• require the erasure of personal data concerning you in certain situations;
• receive the personal data concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations;
• object at any time to processing of personal data concerning you for direct marketing;
• object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you;
• object in certain other situations to our continued processing of your personal data;
• otherwise restrict our processing of your personal data in certain circumstances; and
• claim compensation for damages caused by our breach of any data protection laws.
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